Job Title: Administrative Assistant

Compensation: $60,000 per year

Employment Type: Full-time. Remote.

About Vango

Vango is a maker of fun! This is done through the design, development, and manufacturing of innovative toys and games that bring happiness to children (and adults) around the world. As a small company, we pride ourselves on our ability to identify trends, move quickly, and implement unique marketing strategies that separate us from other toy companies. 

We are looking for a detail-oriented Administrative Assistant to join our team and support various aspects of our operations from sales and marketing to order management.

Key Responsibilities

• Handle product spec sheets and quotations

• Maintain and update customer records.

• Track and customer payments.

• Use EDI as needed to setup customers and handle retail documents.

• Book travel arrangements.

• Assist in the planning and execution of trade shows and other events, both internal and external.

• Order necessary supplies, including graphics and materials for trade shows and other events.

• Review and send royalty reports, and sales commission reports ensuring all data is correct and deadlines are met.

• Support setup and maintenance of online listings with partners.

• Support trade show planning and execution. 

• Track inventory levels and provide reports to relevant stakeholders.

• Handle customer service inquiries.

• Schedule and organize meetings, including preparing agendas and taking notes. 

• General day-to-day support of executive, sales, and marketing staff. 

• Sample management

Qualifications

• Strong organizational skills with a keen eye for detail is a must.

• Previous experience in an administrative role or similar position.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with other office software.

• Ability to multitask and prioritize tasks in a fast-paced environment.

• Excellent communication skills, both written and verbal.

• Ability to work independently and as part of a team.

Physical Demands

• While performing the duties of this job, the employee is regularly required to stand, sit, talk, hear and use hands and fingers to operate a computer, telephone and other office productivity machinery, may need to reach, stoop, kneel to access items

• Must be able to sit at a computer terminal for an extended period of time

• Specific vision abilities required by this job include close vision requirements due to computer work

• Moderate to heavy lifting may be required.

• Frequently communicates with other employees and third-parties, must be able to speak clearly and exchange accurate information.

What We Offer

• $60,000 yearly salary

• 401k Plan

• Paid holidays

• 2-Weeks PTO

• Summer Schedule (Half day fridays June-August)